Who can have new opportunities recognized on the Student Experience Record (SER)

All student leaders* who organize eligible activities can have them recognized on the Student Experience Record (SER).

*Student leaders: All student organizations who want to have their activities recognized on the SER must be first registered and recognized by either:

  1. an undergraduate faculty student association (i.e., AUS, POTUS, etc.)
  2. an undergraduate departmental association
  3. a post graduate student association (PGSA)
  4. a student organization, club or services registered under a ÐãÉ«Ö±²¥ student association (I.e., SSMU, faculty association, etc.)
  5. an independent student organization formally affiliated with ÐãÉ«Ö±²¥

How student organizations can add new opportunities to the SER

  1. Check to see if your opportunity meets the eligibility guidelines. If your opportunity meets our eligibility guidelines, then continue to step 2. If not, please contact experiencerecord [at] mcgill.ca (experiencerecord[at]mcgill[dot]ca) for additional information.
  2. Select the opportunity type that is best applicable to you:

Student Organization Executives

Experience Type: All executive positions that have been submitted by student organizations will appear under the Student Governance and Leadership experience type.

Student Group Registration & Recognition Timeline

The submission period for student organization recognition generally runs from March through the end of April, with updated guidelines published in late February. Details for the 2025 – 2026 academic year are outlined below.  

March 2 - May 1: Submission Open Period

The Student Experience Record (SER) Team will notify student governments when applications open for the 2025 – 2026 academic year. All eligibility requirements and step-by-step instructions are available in the . 

Eligible student organizations that have not previously recognized experiences on the CCR are also welcome to apply. These groups may submit their application directly through the form or reach out to the SER team for assistance at any point in the process.  

Please note: The   will open at noon on March 2 and close at the end of the day on May 1, 2026. Use the template for student organization executives and upload it through the form.

March - May: Review and Approval

The SER team will review applications on a rolling basis, according to the time of submission. Eligible executive positions will be added to each student’s Experience Record in . Once an experience has been approved and added, you will receive an automated confirmation email from myFuture. 

Volunteer Recognition

Experience Type: All volunteer opportunities that have been submitted by a student leader will appear under the Student-Led Initiatives experience type.

Step 1: Approval Process

Before a volunteer opportunity can be recognized on the SER, a student leader must complete the .

  • Note: You must complete one form for every volunteer opportunity that you would like to have recognized on the ER.

Step 2: Tracking and Submission

You must submit the list of volunteers to us by completing the .

Template: To facilitate tracking of volunteers, you can download and use this template (Excel file): File Template - Volunteer List

  • Note 1: Lists must contain students' @mail.mcgill.ca email addresses. We do not accept non-ÐãÉ«Ö±²¥ email addresses.
  • Note 2: We no longer accept lists of participants by email. Please read the Data Security statement below to make sure you securely store and transfer student information.

Personal or Professional Development Activities

Experience type: All personal or professional development activities that have been submitted by a student organizations will appear under the Student-Led Initiatives experience type.

Step 1: Approval Process

Before a workshop/event opportunity can be recognized on the SER, a student leader must complete the .

  • Note: You must complete one form for program that you would like to have recognized on the SER.

Step 2: Tracking and Submission

Submit the list of volunteers to us by completing the .

  • Note: You must submit students' @mail.mcgill.ca email addresses. We do not accept non-ÐãÉ«Ö±²¥ email addresses. Any students with non-ÐãÉ«Ö±²¥ email address will not receive recognition.

Template: To facilitate tracking of your participants, you can download and use this template (Excel file): File Template - Workshop Attendance List

Note: We no longer accept lists of participants by email. Please read the Data Security statement below to make sure you securely store and transfer student information.

Data Security and Student Information

ÐãÉ«Ö±²¥ takes student privacy and data security seriously. Program participants and volunteer lists are considered confidential student information that should be stored and transferred in accordance with ÐãÉ«Ö±²¥ policies.

  • Do not send any student information via email. Lists of student participants can be transferred to us by completing the (must sign in with your ÐãÉ«Ö±²¥ credentials).
  • Never store student information in cloud systems that have not been authorized by ÐãÉ«Ö±²¥ IT, such as Google Drive or Dropbox.

Please read the to learn where and how student data may be stored and transferred.